VIRGINIA THEATRE ASSOCIATION
CODES OF CONDUCT
The following codes of conduct have been established by the Peer Leadership Team and approved by the Board of Directors of the Virginia Theatre Association and will be strictly enforced during any VTA sponsored event. All conference attendees must sign this form. Please read carefully and completely.
All VTA conference attendees will follow the directives of the sponsor(s), the director(s), teacher(s), chaperones, hotel staff and any person representing the VTA Board of Directors, the VTA technical staff or other representatives of the association. Failure to comply will result in confiscation of a participant’s badge by VTA representatives. If the inappropriate behavior is from a student, the school director will receive the confiscated badge from the Secondary Division Staff and the director may handle at their discretion.
Conference participants must wear their conference badge at all times. Badges are required to attend all VTA workshops, performances, and special events. This includes the High School Dance; it does exclude HSTF/MSTF participants preparing for immediate performance.
Everyone is expected to conduct oneself in an appropriate and orderly manner at all times (especially in restaurants, hotel lobbies/halls, performance areas, awards ceremonies, meetings, workshops, and at VTA sponsored events, etc.)
A top and bottom, as well as, shoes must be worn at all times in and around the hotel and in public. The only exception will be in the hotel room(s) or on stage during a performance. All conference participants are to dress appropriately for all public events, including the dance, workshops, and conference awards banquet. Appropriate clothing should take into consideration not only one’s own taste but should reflect the diversity of our organization. This is a professional organization with networking opportunities for all ages.
There will be a VTA professional photographer at the conference. I hereby authorize the VTA and other authorized media to record child’s name, likeness, image, voice, performance, student work, and other limited data. This data may include my child’s name, age, grade and school location for use in programs, exhibitions, showings or displays and the promotion thereof in all media.
Dangerous, illegal, or other inappropriate items will not be allowed and include, but are not limited to the following:
Water pistols and water balloons
Fireworks of any kind
Firearms, knives, or weapons of any kind
Alcoholic beverages, drugs, or any other intoxicants
Non-prescription drugs and/or tobacco products including vapes/juuls/suorins
There will be no gambling allowed at any time.
Students may not leave the hotel area or the area of any VTA sponsored event, without the permission of a teacher or sponsor. An adult chaperone MUST ALWAYS know where their students are during the entire VTA conference period.
There will be no horseplay in rooms, on balconies, in stairwells, hallways, elevators, and/or any other area of the VTA conference.
NOTE: Students are responsible for any damage to their hotel rooms or properties. All rooms will be kept in an orderly condition. Do not make any charges to your room, including TV movies, videos or room service, without the permission of the school chaperone/sponsor.
Music, Streaming, and/or Television must be low in volume and restricted to hotel rooms.
Cell phones are to be turned off during all performances, workshops, meetings, etc. Please remember to be courteous to others.
Entry or exit from the theatre during performances of the HSTF/ MSTF should be reserved for emergencies only.
Norfolk Curfew - - It shall be unlawful for any minor under the age of eighteen (18) to be present on any street, road, alley, avenue, park or other public place in the city, or in any vehicle operating or parked thereon, between the hours of 11:00 p.m. and 5:00 a.m., unless accompanied by the parent, guardian or other adult person .
FOR SAFETY PURPOSES, THE POOL IS OFF-LIMITS TO ALL STUDENTS. VTA WILL NOT BE RESPONSIBLE FOR INJURY IF THIS RULE IS BROKEN.
Costume Ball Etiquette –
Each school should provide chaperones for the dance.
Full face masks or makeup that hides the entire face are not permitted
Name badges must be visible at all times, even with the costume.
Costumes and dance should be appropriate for an event attended by a diverse group and should avoid anything that would intentionally offend based on nationality, race, religion, or sexual orientation.
Dancing should not infringe on the personal boundaries of others and should not cross into behavior without consent.
*Directors please help students who may have difficulty complying with determining appropriateness to reflect diversity and avoiding offense.
If a school and/or individual participating in the VTA conference violate any of the above codes of conduct, the individual and/or school will have their badges confiscated until a resolution may be determined. The violations may cause disqualification from awards consideration and if applicable, the school/ individual, cast and crew, whichever applies, will be sent home without a refund and the school’s Principal, will be sent a letter from the VTA President detailing the infractions that caused the conference dismissal.
I HAVE READ ALL OF THE ABOVE VTA CODES OF CONDUCT AND
AGREE TO ABIDE BY THEM.
Signature of Conference Attendee School Representative/Director
Signature of Parent or Guardian Date Signed
(If conference attendee is under 18 years of age)